Student Records Manager
Saint Mary’s College of California
Moraga, CA
ID: 7258783 (Ref.No. 5364308)
Posted: June 28, 2024
Application Deadline: Open Until Filled
Job Description
Job Type
Full-time
In the Office ofthe Registrar, the Student Records Manager reports to the Assistant Vice President/Registrar. The Office of the Registrar is a very tech-driven and deadline driven area of Saint Mary's College. The role of the Student Records Manager is to establish a systematic control of the creation, receipt, maintenance, use and accuracy of electronic files and records which contain confidential student information. The Student Records Manager researches and responds to inquires and requests for information from faculty, staff, students or external resources. The Student Records Manager establishes and runs reports through reporting software to frequently audit records for accuracy and integrity of record.
Customer Service: Analyzes, evaluates and processes incoming student
documents. Assists with student and faculty requests in a timely and
efficient manner; provides academic transcripts; answers multiple
telephone and in-person requests. Ensures that current regulations and
procedures are communicated to students, staff and faculty.
Document Processing: On-demand processing of transcript requests for
students, Diploma processing, processing Academic Evaluation Changes.
Processing Independent Study/Internship Petitions. Processes incoming
Education and Degree Verfication requests. Processes Grade Change
Petitions, Declaration of Major Petitions, and ensures Academic
Evaluations are updated and accurate.
Record Management: Establishes and runs reports through reporting
software to frequently audit records for accuracy and integrity of record.
Establishes a systematic control of the creation, receipt, maintenance, use
and accuracy of electronic files and records.
Requirements
Education: REQUIRED: AA PREFERRED: BA
Experience: (years required and applicable field of experience): Minimum two (2) years experience in similar setting or in higher education highly desirable; strong interpersonal, verbal and written skills. Experience with Ellucian Colleague student information system highly desirable.
Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Demonstrated excellence in using Windows operating systems, Microsoft Office, Google Documents, knowledge of document imaging systems preferred, strong interpersonal, verbal and written skills.
Salary Description 55,000 per year
To apply, visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/2494507
jeid-9d700400f801714d8b4376396cfb3b46
Full-time
In the Office ofthe Registrar, the Student Records Manager reports to the Assistant Vice President/Registrar. The Office of the Registrar is a very tech-driven and deadline driven area of Saint Mary's College. The role of the Student Records Manager is to establish a systematic control of the creation, receipt, maintenance, use and accuracy of electronic files and records which contain confidential student information. The Student Records Manager researches and responds to inquires and requests for information from faculty, staff, students or external resources. The Student Records Manager establishes and runs reports through reporting software to frequently audit records for accuracy and integrity of record.
Customer Service: Analyzes, evaluates and processes incoming student
documents. Assists with student and faculty requests in a timely and
efficient manner; provides academic transcripts; answers multiple
telephone and in-person requests. Ensures that current regulations and
procedures are communicated to students, staff and faculty.
Document Processing: On-demand processing of transcript requests for
students, Diploma processing, processing Academic Evaluation Changes.
Processing Independent Study/Internship Petitions. Processes incoming
Education and Degree Verfication requests. Processes Grade Change
Petitions, Declaration of Major Petitions, and ensures Academic
Evaluations are updated and accurate.
Record Management: Establishes and runs reports through reporting
software to frequently audit records for accuracy and integrity of record.
Establishes a systematic control of the creation, receipt, maintenance, use
and accuracy of electronic files and records.
Requirements
Education: REQUIRED: AA PREFERRED: BA
Experience: (years required and applicable field of experience): Minimum two (2) years experience in similar setting or in higher education highly desirable; strong interpersonal, verbal and written skills. Experience with Ellucian Colleague student information system highly desirable.
Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Demonstrated excellence in using Windows operating systems, Microsoft Office, Google Documents, knowledge of document imaging systems preferred, strong interpersonal, verbal and written skills.
- Must have experience working with confidential records
- Must have experience working within a Student Information System
- Must have experience with Diploma and Transcript software
- Must have experience creating and running reports
- Must be familiar with National Student Clearinghouse and it's function as it relates to Higher Education
Salary Description 55,000 per year
To apply, visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/2494507
jeid-9d700400f801714d8b4376396cfb3b46
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