Job Duties:

100% - Achieve Pediatric Blood and Marrow Transplant and Cellular Therapy (BMT/CT) Division Administrative Goals

Faculty Support 50%
• Manage several complex faculty calendars, including prioritizing and scheduling appointments, planning meetings, and scheduling personnel interviews for assigned faculty.
• Independently update faculty CVs, and biosketches on a regular and ongoing basis for assigned faculty.
• Obtain and process documentation for performance appraisals, promotion and tenure, and committee responsibilities, as assigned.
• Coordinate travel arrangements for meetings, conferences, and speaking engagements (airline reservations, hotel reservations and meeting registration).
• Submit travel and miscellaneous expenses for reimbursement.
• Manage professional and journal memberships for assigned faculty.
• Onboard new faculty including ordering computers, phones, pagers, and other equipment as necessary.

Administration 50%
• Develop and oversee administrative and operational workflow for assigned programs/projects.
• Manage a monthly hybrid conference.
• Conduct analysis and make recommendations to improve effectiveness of business operations to best align with overall department/division goals.
• Represent the BMT/CT Program to internal and external agencies and partners.
• Ability to identify and act on potential questions/problems and independently resolve these matters.
• Serve as local expert on division, department and UMN administrative policies and procedures. Ability to explain policies and procedures to others.
• Submit timely payments for clinical trial invoices and divisional vendors.
• Identify vendors and negotiate business/services contract(s).
• Utilize knowledge of division faculty research projects and associated timelines and deliverables to ensure time-sensitive requests are fulfilled.
• Serve as the point person for the faculty in the division.
• Hire, train, and supervise student employees.
Qualifications
All required qualifications must be documented on application materials

Required Qualifications:
• Bachelor’s degree or a combination of related education and work experience equal to four years.
• Strong written and verbal communication skills.
• Ability to develop and maintain positive working relationships.

Preferred Qualifications:
• Previous work experience in an academic medicine setting, in particular supporting both clinical and academic faculty members.
• Microsoft Office, Google Workspace and Zoom proficiency.
• Excellent organizational skills and strong attention to detail.
• Ability to work independently and in a team setting.
• Strong technical and project management skills.
• Responds to inquires professionally, accurately and in a timely manner.
• Experience in supporting development of manuscripts and/or presentations, including editing for grammar, citation, and refining figures and tables.
• Strong problem-solving skills and reputation for taking initiative.


Benefits
Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Please visit the Office of Human Resources website for more information regarding benefits.