Department Summary

The Mission of Student Life Budget and Finance (SLBF) is to provide financial support to all Student Life Departments. This includes Housing,
Dining, University Unions, University Health Services, Conference and Events, Recreational Sports, Student Orgs, and a multitude of Centers and
Programs. SLBF supports all of Student Life by preparing financial reports, annual budgets, data analysis, as well as providing procurement,
accounts payable and accounts receivable services.


Job Summary

The Accounts Payable Senior position reports to the SLBF Purchasing Supervisor. Job duties include processing ePro requisitions for purchase
orders, submitting invoices to Shared Services for payment, initiating new supplier set-ups, providing customer service guidance for both payables
and purchasing, troubleshooting to resolve voucher discrepancies, providing purchasing/payables training to Student Life staff and most importantly, taking the lead on promoting correct process and compliance to the university's SPG's for internal controls. This position works as part of a smaller team of 5 within SLBF (called ASAP). Each member is cross trained on both payables and purchasing to allow for proficiency of process.

Responsibilities*
1. Process and submission of invoices 40%:

Retrieves invoices and payment requests from emails; accurately name, save and organize invoices into files
Ensures department approval is obtained for each payment
Processes ePro reqs (Purchase Orders) and submits invoices to U-M Accounts Payable department (SSC)
Files and logs invoices and related documentation electronically, maintaining accuracy
Troubleshoots problems, researches unpaid invoices, and resolves invoice discrepancies
Works with Accounts Payable Department as needed
2. Process Purchase Order Requests 30%:

Retrieves purchase order requests from Purchase Request Forms (PRFs) submitted by SL Departments
Processes ePro reqs (Purchase Orders) so that orders can be submitted to supplier within 24-48 hours of receipt
Ensures department approves and required documentation (contracts, etc.) has been submitted
Files and logs quotes, bids and related documentation electronically in shared folders and drives
Troubleshoots problems, researching any PO/Invoice discrepancies
Works with Procurement Services Department as needed
3. Staff Training 5%

Coordinates and leads Payables/Purchasing training sessions using PowerPoint presentations on Zoom
Leads training of any new ASAP team members as needed
4. Customer Service and Misc 25%

Uses knowledgeable and effective communication to answer questions regarding Student Life procedures, U-M SPG's and Protocols
Works with suppliers and other departments as needed to resolve problems, research products, and answer questions
Leads the team on solving complex problems as they arise, taking a broad perspective and finding less obvious solutions
Cross-trains with coworkers for team proficiency
Drafts and maintains team procedures as needed
Other duties as assigned
Required Qualifications*
High School Diploma or equivalent experience in a related field
3-5 or more years experience providing business or financial support
Familiarity with Google Docs, Microsoft Office, and Adobe Acrobat
Ability to demonstrate excellent verbal and written communication skills
Ability to demonstrate strong customer service skills
Creative problem solving skills
Desired Qualifications*
Bachelor's degree in business, finance, accounting or related field
Experience with University of Michigan's M-Pathways Financials Systems
Knowledge of University policies and procedures, especially related to procurement / supplier processes