Job Summary
Job Summary
We invite you to join our modern and forward-thinking IT group at the Data Coordinating Center (DCC), part of the Division of Pediatric Critical Care at the University of Utah School of Medicine. Be part of a robust IT team comprising systems administrators, business intelligence developers, software developers, data architects, IT project managers, IT product managers, and technical support analysts. Our stakeholders include faculty and staff dedicated to accelerating the translation of clinical research to the bedside. In this dynamic environment, we work hand-in-hand with our customers as business partners, making it our daily mission to facilitate clinical research by ensuring the technology, both traditional and emerging, matches the business needs.

The DCC’s IT group has an immediate need for an Administrative Assistant. This vital role will support our cross-functional team of IT professionals. The Administrative Assistant will work closely with both internal team members and external stakeholders, primarily focusing on providing effective and supportive service to the IT team.

This position is located in Salt Lake City, requiring the selected candidate to either reside in or be willing to move to the Salt Lake City area.

The University of Utah offers a comprehensive benefits package including:

Excellent health care coverage at affordable rates
14.2% retirement contributions that vest immediately
Generous paid leave time
11 paid Holidays per year
50% tuition reduction for employee, spouse, and dependent children
Flex spending accounts
Free transit on most UTA services
Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities

Additional benefits information is available at https://benefits.utah.edu/
Responsibilities
Essential Functions
Provide administrative support to IT
Provide general office support, including greeting and directing visitors, handling incoming calls and processing mail
· Schedule appointments, interviews, and other meetings
Purchase and maintain office and lab supplies
Plan and organize department meetings within the office and at off-site locations
Take notes for a variety of meetings, internal and external
Prepare travel arrangements, prepare and request travel reimbursements
Maintain budget reports, reconcile accounts and prepare expenditure statements
Assist in collecting, organizing and analyzing data
Provide onboarding and training assistance
Serve as a backup and collaborative partner to other administrative assistants in the DCC


Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.



Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.