Program Manager

Harvard Medical School

Boston, MA

ID: 7270197 (Ref.No. hh-66443BR)
Posted: August 6, 2024

Job Description

Position Description

The Center for Primary Care (Center) was founded in 2010 to strengthen primary care education and innovation at Harvard Medical School. Over the past 10 years, the Center has grown successfully by facilitating innovations in practices, conducting original research by studying exemplar primary care systems, launching new training programs, assisting with curricular change at HMS, supporting entrepreneurs in primary care delivery, and engaging students.
As the Center continues its next phase of growth and impact, it is recruiting an enthusiastic program coordinator / manager to join and support our growing team. This dynamic role will be a member of both the Education and Innovation team, and be responsible for providing a wide range of administrative, operational, and financial duties including:

Key responsibilities:

Serve as the primary, administrative point of contact for both the Education and Innovation teams at the Center for Primary Care.
Serve as primary point of contact between student groups - including Student Leadership Committee (SLC), Family Medicine Interest Group (FMIG), and Office for Community Centered Medical Education (OCCME) Student co-leads – and Center staff / faculty to facilitate collaboration and mentorship.

Administrative & Project Management:

Schedule meetings for team, attend meetings when required and provide note taking, summaries, and manage follow ups and action items.
On-boarding/off-boarding of new fellows, interns, student partners, including clinical partner onboarding for Fellows.
Manage application cycle tasks, including schedule coordination, documentation preparation, feedback tracking, etc.
Provide all operational support for portfolio of projects, events, and courses, including conducting gap analyses, development of educational learning objectives, timelines, and adherence to milestones, deliverables, and evaluations.
Event coordination (room registrations, calendar invites, catering, emailing registrants/marketing).
Assist with website and social media content management as requested by the Assistant Director of Marketing and Communications.
Other duties as required.

Finance:

Process corporate card reimbursements, travel and expense reconciliation, and other financial activities.
Process/track expenses.
Process and track contractor/speaker payments, reimbursements.
Assist with invoice review and entry, contract review and management, and other finance-related tasks as requested by the Associate Director of Grants and Finance.

Basic Qualifications

5 or more years of experience. Higher education may count towards experience

Additional Qualifications and Skills

College degree strongly preferred or an equivalent of education plus relevant business experience with strong writing and communication skills. Previous experience in academia or health care will be highly valued as will in depth experience working with faculty, staff and assistants to coordinate complex meetings. Proven ability to prioritize and deliver quality results in a high- volume environment.

This role must handle confidential material with tact and discretion; have a strong customer service orientation and outstanding judgment and interpersonal skills; have the ability to manage high-volume, competing, and often time-sensitive priorities; strong ability to multi-task; excel at meeting deadlines and following through on projects with great attention to detail and high- quality results. This role must have good humor and be flexible, enthusiastic, and energized by change. The ability to function in an entrepreneurial, rapidly evolving setting with a “can-do”
attitude and team spirit are essential.

Additional Information

This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.

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