Director of Facilities Bus. Oper

Job ID: 275127
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information

Providing the highest level of quality service in a responsive and efficient manner to the entire university community while creating and caring for a physical environment in which those who seek knowledge, enlightenment and well-being enjoy successful, productive, and fulfilled lives. Facilities Services Division provides quality customer service by maintaining a safe, healthy, and aesthetically pleasing environment in which students, faculty, and staff can function and accomplish their educational objectives and by supporting a patient care culture that continuously improves. Facilities Services' responsibilities include Interior and Exterior Facilities Support, Construction, Space Management, and Environmental Services.

Job Summary

Reporting to the Vice President of Facilities, this position provides leadership, direction, oversight and general management for all finance and business-related activities for Facilities Services in support of the mission and vision of Augusta University across all campus locations. This includes providing solid leadership to project finance and accounting staff, successfully managing multiple Facilities-related service contracts, monitoring & managing Facilities operating budgets including the unexpended plant fund balance. The position also leads the Facilities collaboration effort with AU Institutional Effectiveness regarding Facilities goals and metrics development and reporting.

Responsibilities

The responsibilities include, but are not limited to:

• Directs & administers all fiscal compliance & business operations for Facilities' activities.
• Exercises primary responsibility over the accounting, reporting, budgeting, & monitoring of all financial matters within Facilities.
• Prepares, tracts, & monitors the operating budgets for each area of Facilities & provides financial reporting & analysis for business operations & project accounting.
• Serves as the responsible authority for business & financial decisions involving procurement of equipment & services related to Facilities' activities.
• Develops & implements fiscal policies & procedures which ensure that generally accepted accounting principles & regulations, state contracting law, & good fiscal practices are employed.
• Provides guidance to Facilities' staff on complex fiscal matters, budgetary considerations, funding identification & transfers & other fiscal matters related to Facilities' activities.
• Collaborates with contractors & service providers on matters related to invoicing & payment.
• Collects & disseminates data used to create reports used to track & manage metrics.
• Establishes operational, benchmark, & performance metrics for Facilities & assists Directors in utilizing metrics to measure effectiveness, efficiency, & guide managerial decisions.
• Provides strategic and sound leadership and direction to Facilities Business Operations staff including establishing clear goals and expectations outlining pathways for staff success and advancement.
• Utilizes effective critical thinking and strong problem-solving skills to make timely decisions and communicates tactfully to business operations staff.
• Provides training for business operations staff related to new methods, policies, procedures, and general university topics.
• Manages staffing levels and leads recruitment and hiring efforts for Business Operations.
• Works closely with subordinate staff to provide guidance and create development plans and performance assessments. Assist staff with career development and identifying opportunities to excel.
• Review proposals for new and/or revised service contracts and construction contracts for content and general university requirements resulting in recommendations for Facilities' staff regarding proposed contract details.
• Maintain a database of all Facilities service and construction contracts to include contract terms and contact information.
• Periodically review existing Facilities contracts for compliance and adherence to requirements.
• Provide summary reports of this review to university leadership regularly.
• Participate as needed in communication efforts with vendor and contractor representatives related to contract issues.
• Perform regular appraisals of service contracts focusing on vendor performance including providing constructive feedback to the vendor.
• Collaborate with AU Legal staff as necessary regarding contract issues.
• AU Institutional Effectiveness (IE): Collaborate with Institutional Effectiveness staff regarding initiatives and programs affecting Facilities. Provide information and support for SACSCOC accreditation efforts and annual Facilities goal progress and other IE related committees.
• University System of Georgia (USG): Engage and collaborate with the USG staff maintaining a positive and productive working relationship. Attend meetings and collect/submit data and other information as requested.
• Information Technology (IT): Serve as a liaison with IT related to operational needs within Facilities. Engage IT staff for assistance with programming, funding, or system requirements.
• Public Safety (AUPD): Provide Facilities' information as needed to AUPD regarding funding and other required needs.
• Human Resources (HR): Provide support to Facilities leadership regarding HR concerns and processes for process assistance and position funding information.
• AU Procurement: Collaborate with AU Procurement staff regarding the procurement of services and equipment supporting Facilities initiatives and projects.
• AU Finance: Actively collaborate with AU Finance and Budget staff on requests for data and funding issues.
• Consistently provide professional, accurate, tactful, and timely written and verbal communications to Facilities staff and other university staff.
• Establishes and maintains positive collaborative working relationships with all levels of Augusta University and USG staff.
• Develop and lead group presentations and meetings including work groups and committees as assigned.
• Other duties as assigned.

Required Qualifications

Educational Requirements

Bachelors degree from an accredited college or university in business, finance, accounting, public administration, engineering, or architecture with a minimum of 8 years of related experience.

Preferred Qualifications

Additional Preferred Qualifications

Masters degree from an accredited college or university in business, finance, accounting, public administration, engineering, or architecture with a minimum of 12 years of related experience.

Knowledge, Skills, & Abilities

ABILITIES

• Must be forward-thinking, actively seek opportunities and propose solutions, demonstrate an orientation toward action

KNOWLEDGE

• Knowledge of institutional facilities management and operations including program management, design, construction, energy conservation,
• USG methods, and infrastructure as related to a university campus.
• Proficient in Microsoft Office and other computer software/databases

SKILLS

• Must be forward-thinking, actively seek opportunities and propose solutions, demonstrate an orientation toward action.
• Excellent verbal/written communication skills and interpersonal skills.
• Strong attention to detail, judgment, and discretion with confidential information.
• Excellent interpersonal, written, and verbal communication skills

Shift/Salary/Benefits

Shift: Days/M-F 8:00am - 5:00pm (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Pay Band: 17

Salary Minimum: $109,500.00/Annually - $139,600.00/Annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 8/7/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=275127&PostingSeq=1

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