Business Manager 2

Job ID: 275755
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information

The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

The Business Manager 2 is an exempt level position, responsible for providing leadership, direction and overall support to the Department of Pediatrics which consists of sixteen (16) specialty divisions, a large residency program consisting of forty-five (45) residents, four (4) fellowship programs and various other programs by planning, organizing, and assisting with financial and operational management. At the direction of the Sr. Administrator and Chair of Pediatrics, this position ensures AU, MCG and all appropriate policies and procedures are followed in the execution of administrative activities and communicates policies and procedures to faculty and staff as appropriate. Business Manager 2 oversees financial, personnel, operations, facilities, practice aspects of division management for the department.

Responsibilities

Responsibilities include, but are not limited to:

FINANCIAL: Responsible for monitoring, maintaining, and reconciling all financial activity within the Department of Pediatrics. The duties include, but are not limited to:

• Provide financial analysis to support existing/planned operations; prepare and/or approve all expenditures in the Department of Pediatrics. Maintain, track, reconcile and resolve problems on accounts/budgets for the Department (State, GME, sponsored, foundation, AUMA, etc.). Ensure compliance with AU state appropriations, departmental and grant accounts, MCG and AU Foundations and AUMA policies when applicable.
• Serve as liaison for all financial and personnel activities in relation to the Department of Pediatrics i.e., contracts, service agreements, educational development, travel, and faculty research efforts.
• Eliminate the possibility of Negative Budgets for department by using financial forecasting strategies and proactively managing all assigned accounts.
• Review pre-payroll for non-exempt and exempt faculty and staff. Reviews cFTEs monthly and makes necessary changes as needed. Prepares information for ePARs to be submitted as action is identified.
• Review all expenses for the department (AU and AUMA requests, foundation, p-card, travel, etc.). Review quarterly effort reports and pre-review for issues or concerns. Communicate with faculty and staff to complete effort reports.
• Review quarterly MCG faculty compensation plan reports; submit reports to Department Chair and individual faculty members.
• Review/approve all paperwork involving department and other finances (check requests, travel authorizations/expense statements, faculty development funds, add/change position forms, in range adjustments, etc.).
• Perform monthly review of PSA funds, along with FUNDS FLOW report from MCG Deans office.
• P-card and Purchasing: Serve as department approver for p-card purchases. Review/sign monthly Bank of America p-card statements and supporting documentation, for all three (3) p-card holders within the department. Ensure appropriate policies and procedures are followed for p-card purchases. Reconcile monthly p-card purchases for the department, correct allocation when needed, address and resolve budget errors.
• Serve as Health eShop Approver which includes reviewing/approving requisitions for office supplies through Health eShop and other special orders; ensuring all purchases follow state and institutional requirements; monitoring open encumbrances for purchase orders to ensure they are closed in a timely manner.
• Prepare monthly report of reconciled accounts (Rl, foundation, grants, etc.). Process travel by reviewing/approving expenditures for all travel authorizations and travel expense statements.
• Prepare and work with the Budget office on the annual BOR Budget for Department of Pediatrics. Work closely with Sr. Administrator and Department Chair and present department budget for discussion during meetings.
• In coordination with Sr. Administrator and Administrator, prepare and submit AUMA Budget (STRATA) for department. Enter/review departmental contracts in Simplr as needed, prepare invoices, and monitor contract accounts. Review monthly telecommunications invoices.

OPERATIONS:

• Assist Sr. Administrator and Department Chair with high level decisions as needed. Supervise one (1) Administrative Assistant 2 and three (2) Business Operations Specialists. Review and approve leave requests for Business Operations Specialists in OneUSG.
• Work with Administrative Assistant 2 regarding collection of OPPE data and preparing biannual OPPE forms for the Medical Staff Office.
• Prepare and complete various Medical College of Georgia projects throughout year as needed (verifications for CAPSA/REPSA, Startups, etc.) and ensure all are submitted by appropriate deadline.
• Work closely with Business Operations Specialists and other staff in completing/reviewing/processing various forms (ePARs, add/change forms for faculty and staff, faculty worksheets, Authorizations to Budget, Budget Amendments, etc.).
• Complete annual equipment, computer, and space inventories. Oversee aspects of faculty and staff recruitment including but not limited to participating in onboarding and completing required paperwork.

RESEARCH:

• Work closely with staff or faculty PIs on various grant forms as needed on projects. Review/approve transactions in eSPRoute and iLAB.
• Process budget materials budget amendments, cost share, cost transfers, etc.
• Review research financial transactions and serve as back up for the Business Operations Specialist for eSPRoute.

OTHER DUTIES:

• Perform all other job-related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university in Business Administration or related discipline and three years of administrative management experience.

Knowledge, Skills, & Abilities

Ability to maintain confidentiality

Excellent interpersonal, written, and verbal communication skills

Detail-oriented with strong prioritization and organizational skills

Proficient in Microsoft Office and other computer software/databases

Due to level and nature of position, it should be able to work autonomously/independently with very limited supervision.

Shift/Salary/Benefits



Pay Band: B13

Salary Minimum: $68,500

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 8/8/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 275755

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=275755&PostingSeq=1

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