Administrative Assistant 3

Job ID: 275776
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Job Summary

The Administrative Assistant 3 performs complex administrative duties relating to the operations of Audit, Compliance, Ethics, and Risk Management (ACERM). The Administrative Assistant will be responsible for maintaining confidentiality while performing tasks that support the VP, Chief Audit Officer, and the AVP of Ethics and Compliance.

Responsibilities

Duties Include, but are not limited to:

PROGRAM SERVING MINORS: Serve as administrative support for Programs Serving Minors, including but not limited to managing box folders, data entry, assist with physical audits as requested by the Project Coordinator. Assist with coordinating training as needed. Serve as a backup for the Project Coordinator when on leave.

GENERAL ADMINISTRATIVE DUTIES: Provides executive-level administrative support in the daily activities of ACERM leadership, including developing reports, agendas, minutes, presentations, etc.; maintains ACERM leadership calendars through coordinating/scheduling meetings, organizing electronic files, maintaining the department's reference library, and managing other office duties as necessary. Serve as liaison between department and institutional contacts. Produces and distributes internal and external communications for the department. Serve as Property Control Officer for the division, responsible for maintaining and monitoring equipment inventory and facilitating space inventory. Serve as a backup building coordinator for HS floor 3. Serve as backup for the Business Operations Specialist for the department in PeopleSoft financials and Peoplesoft HR. Acts as website administrator for the department's web pages, including annual needs assessment and updating as needed/requested. Works on high-level projects/initiatives with the direct supervisor and/or department staff. Coordinates travel arrangements and processes travel requests and expense statements for staff. Coordinates programs, events, or conferences by arranging facilities and catering, controlling event budget, coordinating speakers, and issuing invitations and information. Oversees employee on/offboarding and orientation activities such as key control/badge access, phone assignment, signage, meeting and committee requests, etc.

OTHER DUTIES: Performs other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and two (2) years of progressively responsible administrative support experience

OR

Associate's degree from an accredited college or university and five (5) years of directly applicable experience

OR

High School diploma, GED, or equivalent from a State or Federal accrediting organization and eight (8) years of directly applicable experience.

Preferred Qualifications

Preferred qualifications include an associate or bachelor's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in an administrative support position with advanced computer software skills in Word, Excel, and PowerPoint.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/ databases.

Knowledge of basic operations associated with networks, applications, operating systems, and desktop/ mobile computing.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong organizational, prioritization, and customer service skills.

ABILITIES

Ability to maintain confidentiality.

Ability to maintain a professional work environment.

Ability to be flexible and able to exercise sound judgement.

Shift/Salary/Benefits

Shift: Days; Monday-Friday

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job ID: 275776

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=275776&PostingSeq=1

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