Administrative Assistant 3

Job ID: 275250
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

College/Department Information

Augusta University's School of Computer & Cyber Sciences is located at the center of many academic, governmental and corporate partnerships critical to the nation's cyber security and technology enterprise, including the U.S. Army Cyber Center of Excellence, the National Security Agency, Savannah River National Laboratory, and the U.S. Army Cyber Command, we are laying the foundation for a future of great opportunities all around. Now is the time to be a part of Augusta University's newest college! Our faculty bring valuable, practical skills into the classroom. Our students are innovators, doers and thinkers. The opportunities are boundless for you to pursue life-changing education at the School of Computer and Cyber Sciences. And we're just getting started.

Job Summary

The Administrative Assistant 3 provides executive level administrative support to the Dean of Computer and Cyber Sciences, serves as the first point of contact, responds to a wide variety of situations in a timely manner, and represents the office in the highest professional manner. Responsible for scheduling and coordination of meetings for senior staff and managing travel for members of the office. Maintains P-Card for Department.

Responsibilities

The duties include, but are not limited to:

MEETINGS AND EVENTS: Serves as the primary point of contact for all meetings and events for the Dean of Computer and Cyber Sciences and senior level staff. Maintains the calendar for the School of Computer and Cyber Sciences. Assures accurate and efficient appointment scheduling. Manages rooms, meeting and event logistics for the Nathan Deal Campus.

TRAVEL ARRANGEMENTS: Assist with travel arrangement-for enterprise leadership including preparing/reviewing travel requests, authorizations, expense reports, process registrations and assist with making airline reservations, if needed. Responsible for ensuring compliance with all applicable state and institutional policies. Tracks reimbursement and logs receipts ensuring comprehensive travel records are maintained in accordance with internal audit requirements.

TELEPHONES AND MAIL: Fields telephone calls responding with information when needed or referring calls to appropriate resource when necessary; routes messages accurately and appropriately. Serves as first point of contact for the office for all visitors, reviews and routes mail.

P-CARD: Processes and tracks purchase requests, check requests, and IDRs. Maintains departmental P- Card. Orders & stocks office supplies.

COMPOSE AND PREPARE: Compose, edit, format and type letters, memorandums, reports, charts, requisitions and emails; Proofread documents, maintain files, records and computerized databases. Accurately files documents for future retrieval.

OTHER DUTIES: Performs other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience

OR

Associate's degree from an accredited college or university and five years of directly applicable experience

OR

High School diploma, GED, or equivalent from a State or Federal accrediting organization and eight years' directly applicable experience.

Preferred Qualifications

Bachelor's degree from an accredited college or university in Business Administration or IT related field and five years of experience working in a high-level administrative support capacity.
Experience working in a higher education organization with a working knowledge of academic programs.
Experience with technology, computer science, or engineering research.

Knowledge, Skills, & Abilities

KNOWLEDGE

Knowledge of billing, purchasing and travel concepts

SKILLS

Strong sense of initiative and strong prioritization, organization, multi-tasking, and critical thinking skills in a fast paced, high-pressure environment

Excellent interpersonal, written and verbal communication skills

Proficient in Microsoft Office and other computer software/databases and spreadsheets

ABILITIES

Ability to maintain confidentiality

Ability to maintain a professional demeanor and appearance

Ability to write reports, prepare business letters, emails and summaries with proper format, punctuation, spelling, and grammar using all parts of speech.

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search by Job ID 275250

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=275250&PostingSeq=1

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