Administrative Assistant 2

Job ID: 275848
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-



Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Georgia Cyber Innovation and Training Center is the single largest investment in a cybersecurity facility in the nation to date. The $100 million facility will help to fill the current and growing shortage of cybersecurity talent in the state and nation. The Georgia Cyber Innovation and Training Center represents a unique public/private partnership that includes Augusta University, Augusta Technical College, the University System of Georgia's research institutions, the Georgia Bureau of Investigation, and other state, federal, and private-sector partners working together to meet this workforce demand and to innovate, train, and strengthen defenses.

The state-of-the-art Center is located in the growing cybersecurity corridor in Augusta, Georgia, that is also home to the U.S. Army Cyber Command and Cyber School of Excellence at Fort Gordon. The Center is located on the downtown campus of Augusta University and houses the School of Computer and Cyber Sciences.

Job Summary

This position will provide direct daily administrative support to the Georgia Cyber Center Executive Suite, to include Business Operations, Cyber Range, e1337 Training, and Outreach and Engagement.

Responsibilities

Duties include, but are not limited to:

GENERAL SUPPORT FOR ALL UNITS: Serve as receptionist for Executive Suite. Assist unit Directors with Administrative Support. Manage shared mailboxes and folders for units by ensuring timely responses and engaging the necessary personnel when needed. Schedule meetings (to include reserving conference rooms and sending invites). Schedule interviews (to include reserving a conference room, sending invites, and preparing interview documentation). Attend meetings (to include taking minutes and distributing minutes to unit Directors). Maintain Office Supplies

BUSINESS OPERATIONS UNIT SUPPORT: Prepare and process requisitions and purchase orders in support of all units. Prepare Invoices as needed in support of all units. Handle general bookkeeping duties in support of all units

CYBER RANGE UNIT SUPPORT: Assist with contract routing. Run reports from Range systems and databases

e1337 TRAINING UNIT SUPPORT: Track inquiries of training offerings, maintain contact lists, and run reports weekly. Track finance/contract items for training materials. Schedule training. Coordinate the flow of Credentialing Assistance Process Assist program.

OUTREACH AND ENGAGEMENT SUPPORT: Backup for Receptionist (to include greeting guests and creating temporary badges). Assist in scheduling events, conferences, training meeting, and luncheons (to include preparation of agendas, invitations, documents/packets, and swag bags),

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

High School Diploma, GED, or equivalent from a State or Federal accrediting organization and seven years of progressively responsible experience in administrative support positions.

OR

Associate degree from an accredited college or university in a related field and a minimum of four years progressively responsible experience in administrative support positions

Preferred Qualifications

Bachelor's degree and one year of experience in administrative support functions. Knowledge of Airtable

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office Suite
Prior experience working with coordination of administrative tasks
Demonstrate adaptability and agility in a variety of situations.



SKILLS
Excellent interpersonal, verbal, and written communication skills
Detailed-oriented with strong organizational, prioritization, and multi-tasking skills



ABILITIES
Ability to maintain confidentiality
Ability to exercise sound judgment, make responsible decisions, and deliver excellent customer service

Shift/Salary/Benefits

















Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information



Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicant from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.



If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=275848&PostingSeq=1

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