Description
The Senior Administrative Coordinator, Dental Hygiene (DH) provides comprehensive administrative support to the program director and department, along with supporting the dental hygiene clinic. This position is responsible for formulating, interpreting, and implementing policies, rules, and regulations, with the ability to recommend updates, additions, and changes as needed. The Senior Administrative Coordinator is tasked with enhancing services, processes, or programs to improve overall efficiency and effectiveness. Additionally, the Senior Administrative Coordinator may supervise student workers.

This is a 9-month position, with a contract period from mid-August to mid-May, and year-round benefits.

About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site for additional information regarding UNE’s benefits package.
Responsibilities
Provide comprehensive administrative support
Participates in the planning and execution of administrative operations.
Makes recommendations for process improvements, administrative changes, or new initiatives.
Handles complex confidential issues.
Formulates, interprets, and implements policies, rules, and regulations.
Monitors compliance with policies and procedures.
Recommends guidelines, policies, rules, and regulations.
Compiles reports, maintains records and other documents, and coordinates special events.
Oversees evaluation of documents submitted for administrator’s signature.
Liaise with faculty, staff, and other key University personnel to process special requests.
Liaise with the Business Office for budget and financial paperwork.
Provides support for long-range planning and scheduling activities.
Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
Prepare adjunct lecturer, graduate teaching assistant, graduate research assistant, and part-time administrative contracts.
Prepare report for course offerings, ensuring courses have assigned faculty.
Coordinate surveys and emails for course evaluations.
Acts as administrator’s representative in dealing with third parties.
Researches, coordinates and handles special projects.
Train and oversee the work of junior staff members or student assistants.
Work closely with the DH director on accreditation planning and documentation.
Provide support and oversee daily operations of the DH clinic.
Assist in technical support of Dentrix Dental Software.
Performs other related duties as assigned.
Qualifications
Bachelor’s degree preferred, plus at least 4-5 year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
Excellent computer skills including demonstrated proficiency in word processing.
Ability to multi-task and work cooperatively with others.
Strong interpersonal and communication skills.
Solid organizational and planning skills.
Ability to keep information confidential.
Experience in task management and managing business operations.
Experience within the specific duties, policies and computer systems described in the position description.
Strong problem-solving skills.
Proficiency in maintaining professional calendars with frequent changes
Ability to provide excellent customer service to a diverse group of students, faculty and professional staff.
Adept at prioritizing tasks due to competing demands.
Organizational and time management skills.
Outstanding interpersonal, verbal, and written communication skills.
Excellent decision-making abilities based on competing and complex information from multiple sources.
Ability to work with tact on complex, sensitive, and confidential issues.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
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