Administrative Assistant 1

Job ID: 276008
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-



Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences forms the heart of the liberal arts mission of Augusta University. We foster critical thinking about complex questions of the human experience; cultivate skills in written, verbal, and creative expression; promote active citizenship and community engagement; and prepare graduates for wide-range careers in quickly changing globalized environments. Our faculty and staff share a deep commitment to developing the intellectual potential of our students. We offer many undergraduate degrees as well as
select graduate and minor programs that allow our students to gain the knowledge and skills that will transfer to career success. Explore opportunities for growth, including undergraduate research, study abroad, internships, and community service.

Job Summary

Augusta University's Department of English and World Languages is seeking to fill a full time Administrative Assistant position. We seek individuals who, under general supervision, can provide responsible administrative and secretarial support to the department.

This position works under the direct supervision of the Department Chair of English and World Languages and in close collaboration with the other departments' admins to provide administrative support to the department, faculty, and students. This position supervises student employees in completing their responsibilities.

Responsibilities

The duties include, but are not limited to:

STUDENT SUPPORT: Maintaining records and processing graduation applications, placement test results, portfolios and exit exams, and scholarship applications. Maintaining advising files, assigning advisors, assisting with course registrations, and entering registration permissions.

FACULTY SUPPORT: Maintaining and processing faculty hiring files, including applications and interview materials. Submitting textbook requisitions. Maintaining faculty employment files

DEPARTMENT SUPPORT: Assisting the Chair, Maintaining internship MOUs and department committee lists. Scheduling and maintaining minutes and agendas for department and committee meetings. Assisting with course scheduling and curriculum processes. Scheduling and posting events and meetings. Assisting with department events. Providing back-up coverage for other positions within the department as needed. Managing department website, promotional materials, and social media accounts

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

OR

Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions.



Preferred Qualifications

Bachelor's degree from an accredited college or university and five years of experience in an office setting. Self-starter, focused, motivated and highly productive. Experience designing promotional materials, updating websites, or managing social media.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases



SKILLS
Excellent interpersonal, written and verbal communication skills
Detail-oriented with strong initiative, resourcefulness, organizational, time-management, problem-solving, prioritization, and multi-tasking skills.



ABILITIES
Ability to maintain confidentiality
Ability to exercise independent planning, manage priorities, ensure accuracy, and efficiency and timeliness in the delivery of responsibilities.

Shift/Salary/Benefits

















Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information



Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicant from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.



If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=276008&PostingSeq=1

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