Project Coordinator-Department

Job ID: 275824
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

Support of the Journal of the American Board of Family Medicine Editorial Office by providing project and administrative support to the Managing Editor which includes, but is not limited to: data collection, creation/modification of social media accounts, working with the editorial board. This high profile position will be associated with physicians (academic and private practice) around the country. The position will also provide support to the Department of Family and Community Medicine Administrator and Business Office.

Responsibilities

The responsibilities include, but are not limited to:

Journal of the American Board of Family Medicine Duties

Public E-mail Folder: Oversight of the large public e-mail folder for the ABFM with assessment and appropriate handling of e-mails with regard to response and/or forwarding to leadership.

Manuscript Submissions: Collect and manage manuscript submissions in the ABFM database (Editorial Manager).

Permission Requests: Track communication and notify requestors of approval to reprint content associated with the ABFM Journal(s). Initiate and track invoices to completion.

Editorial Board Communication: Facilitate communication with the Editorial Board, as needed. This includes meeting notification, follow-up, ensuring new and retiring members are appropriately notified of status, etc. Assist with establishing and maintaining outstanding relationships with board.

Data Collection: Analyze quantitative and qualitative data related to programming and use for demographics, attendance, articles, quality control, etc. Participate in project planning. Will also maintain all project files.

Social Media: Creation and update of social media accounts for the ABFM.

Special Projects: Assigned by the Managing Editor, as needed.

Departmental Duties Associated with Department Administrator

Manage daily operation of the office and special projects associated with the Family Medicine Center.

This would include mining of data, setting up complex spreadsheets, typing reports, and working with the scheduling coordinators to ensure projects are on schedule.

Ensure that departmental paperwork for external vendors, speakers, etc., is appropriately set up.

Other duties as assigned by the Administrator.

Business Office Duties

Check requests related to departmental and faculty CME expenses.

Maintenance of complex CME Spreadsheet which includes balancing as funds are utilized and working faculty.

Inputting of data in the Business Office database FileMaker.

Other duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university in a related field of study with a minimum of 2 years' experience or Associate's degree from an accredited college or university with 5 years experience.

Knowledge, Skills, & Abilities

ABILITIES

Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills;

Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.

Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions

Shift/Salary/Benefits

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Pay Band: 12

Salary Minimum: $62,300.00/Annually - $63,000/Annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 8/19/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. \"Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.\"

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=275824&PostingSeq=1

jeid-17197d6cffa10d4b8c1bb76cc02de01a