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Primary Purpose of Organizational Unit
The offices within the Enrollment Division (Office of Undergraduate Admissions, Office of Scholarships and Student Aid, the Office of the University Registrar, and the Carolina College Advising Corps) focus on increasing the enrollment of outstanding students from North Carolina and beyond; meeting the full demonstrated financial need of all undergraduate students who qualify for federal aid; maintaining the integrity of the student record and academic and administrative processes; supporting student success; and providing great care to all who come our way. The work of the Enrollment Division is closely scrutinized by students and their families; by faculty, staff, students, and alumni; by secondary-school teachers and administrators; by lawmakers at the local, state, and national level; and by the media.

Position Summary
The University of North Carolina at Chapel Hill seeks innovative and accomplished candidates for the position of Executive Assistant for Enrollment and Undergraduate Admissions. The position provides administrative support to the Vice Provost for Enrollment, the Associate Provost and Director of Undergraduate Admissions, and the Chief of Staff for Enrollment. The Executive Assistant serves as a critical member of the division by providing outstanding customer service, diplomacy, and responsiveness. The role is a highly visible one, and it is a position of trust. Position responsibilities include: * Scheduling meetings for the administrators, managing complex schedules, and preparing meeting materials. * Arranging travel and preparing expense reports for the administrators. * Answering emails and phone calls on behalf of the administrators, sensitively responding to requests or delegating as appropriate * Proactively identifying potential needs or issues for the administrators or the division and creating plans or taking appropriate steps to address them * Responding to requests from other University units, such as the Chancellor and the Executive Vice Chancellor and Provost, as well as from external constituencies, including legislators and the media. * Serving as a convener for Enrollment working groups and faculty council committees, including scheduling meetings, drafting minutes, and preparing materials for distribution. * Creating a welcoming environment for visitors, including supporting front-desk staff and visitor parking. * Providing support for admissions and enrollment-related activities, ensuring the proper handling of confidential information. * Assisting in planning events to advance the culture and mission of Enrollment. The Executive Assistant must be able to complete work on time-sensitive matters with a high degree of accuracy while dealing with routine interruption. This work must also be performed with the utmost discretion, professionalism, and flexibility to accommodate the evolving demands of the division’s work.

Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience
The ideal candidate must possess discretion, proactive decision-making abilities, and sound judgment in addition to strong interpersonal skills and keen attention to detail. The person in this position must be able to manage several complicated administrative processes simultaneously, including the ability to discern when tasks or requests addressed to the Vice Provost or Associate Provost should be delegated to other staff members. When tasks or requests are delegated, the Executive Assistant must be able to monitor this work to ensure it is appropriate and complete. Strong candidates will have experience using Office 365 suite including Outlook, Teams, OneDrive, PowerPoint, Word, SharePoint, and Excel; demonstrated experience managing a complex calendar including heavy travel; experience processing expense reimbursements using accounting software; clear understanding of the etiquette and decorum involved in high-stakes public events; strong organizational and time-management skills; excellent written and verbal communications skills.

Preferred Qualifications, Competencies, and Experience
Experience working in higher education is preferred, along with familiarity with Slate Technolutions and Concur Solutions.