Senior Project Manager

Job Type
Full-time
Summary

Reporting directly to the Executive Director of Facilities Planning, Design, and Construction (Executive Director of PDC) plans, organizes, and manages minor capital projects, major capital projects, campus projects, major/minor space moves and reconfigurations, infrastructure projects, sustainability projects and campus operations and maintenance projects. The primary role of this position is to manage Campus Minor/Major Capital projects; The role will manage facilities contracts and contract compliance however, this position may be asked to assist with other campus projects including unforeseen emergency projects, among other project types.

The Senior Project Manager works to ensure coordination between maintenance, operations, and the responsibilities of the Facilities Services projects, and activities. S/he is responsible for developing realistic budgets, working with in-house staff and/or outside contractors/consultants, coordinating schedules to ensure that there is minimal disruption to academic programs or Facilities operations routines. The Senior Project Manager is responsible for all technical and administration matters pertaining to construction projects which will be accomplished by contract, contract labor, or department personnel. Develops project scopes, determines appropriate methods of accomplishment, and prepares project request packages for approval. Researches and prepares project cost estimates, drawings, and specifications. Monitors and tracks all projects assigned. Provides technical assistance required regarding these design and contracting efforts. The Senior Project Manager in conjunction with senior staff will also be responsible for contract negotiations and be in charge of project bids and facilitation of the bidding process.

Essential Functions/Major Areas of Responsibilities: List in descending order of importance.

1. Project Management:

Performs and accomplishes all facets of project management including project inspections. Manages construction contracts and other vendor contracts related to various Campus projects.

Reviews change orders processes and approves change orders. Certifies acceptance of projects.

Reviews and prepares solicitation packages for selection of Architectural Engineering firms to design projects.

Reviews design progress drawings/documents for project scope and consults with Executive Director of PDC for final review and acceptance of completed designs prior to bidding.

Monitors projects that will result in the addition, deletion or change in utilization of campus space and initiate actions for changes made to the College's space utilization documents.

Works closely with the Operations Project Manager and Operations & Maintenance management team and with programming and scheduling of all in-house work requirements related to larger hybrid projects.

Represents the campus in pre-design, pre-bid, pre-construction and progress review meetings regarding assigned campus projects.

Provides technical feedback and assistance to contracted design engineers, and architecture and engineering design firm's personnel, when required.

Monitors the progress of projects under construction and follows-up to ensure user satisfaction, quality control, and compliance with the budget.

Provides technical guidance to trades personnel regarding maintenance and repair techniques, methods, and materials as appropriate.

Tracks project schedules using available project management software and reports progress regularly to Facilities Services Leadership Team and campus users as necessary.

2. Project Planning & Development:

Develops scope of required Campus projects including capital projects, utility projects, infrastructure upgrades; develops project requesting documents, cost estimates, and submittals to the Executive Director of PDC for inclusion in the Capital Projects Budgeting Process.

Provides support to Operations & Maintenance management team as needed in processing work order requests for campus projects; develops project scope through consultation with the Executive Director of PDC and/or trades staff. Assigns work orders as needed.

Recommends the best method for accomplishing all major/minor projects assigned.

Develops project programming documents, develops cost estimates and develops project request forms and drawings as needed.

Reviews project plans, specifications, bid documents and related materials; evaluates bids and recommends award of contracts for major & minor capital projects, major equipment purchases, and major maintenance projects.

Provide technical expertise, information and assistance regarding assigned functions; supervises skilled workers in the performance of new construction, major repairs and alterations of College facilities.

Develops/reviews plans and specifications for work to be completed; review cost estimates submitted by outside contractors; recommends or determines equipment and materials to be purchased.

Attends, conducts and participates in meetings, seminars, committees and conferences.

Leads all projects assigned and is the primary contact for assigned projects during the project's duration.

3. Budget Preparations & Review:

Prepares and develops budgets for all campus projects and may also include deferred maintenance and one-time funded projects; reviews and recommends approval of project proposals within budgetary limitations.

4. Management & Inspection of College Facilities:

Communicates with other administrators, vendors, State and government agencies and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.

Inspects buildings, equipment and grounds for fire, safety and health hazards; recommends or requires proper elimination of hazards; inspect buildings relative to energy usage and savings; evaluates and recommends cost-saving methods.

Consults with engineers on heating, mechanical and electrical requirements of new and renovated buildings.

Monitors completion of all campus projects and ensures that trades staff/contracted staff complete work based on industry accepted standards.

Is primary contact for any hired outside inspection or special inspection companies hired for capital projects.

5. Staff Management & Supervision (as needed):

Supervise and evaluates the performance of assigned staff in accordance with College guidelines, personnel policy, and procedures; participates in screening committee meetings and other committees as necessary; plans, coordinates, and arranges for appropriate training of staff.

6. Project Management Tools & Processes:

Utilizes the Maintenance Management Software (i.e., Asset Essentials) to support the Executive Director of PDC and Operations & Maintenance management team as needed.

Assures compliance with laws, codes, regulations, and health and safety precautions related to any related project activities.

Provides data to the Executive Director of PDC to support the inventory records of fixed assets.

Plans, coordinates and directs administrative functions as may be required, interfaces with other College staff on information technology systems, hazardous materials management, public safety among others.

7. Other Duties as Assigned

Closes out all assigned campus projects and ensures release of final payments once the project has been accepted by College staff.

Leads punch list walks and leads the OAC (owner/architect/contractor) meetings as required

Schedules employees as required to assist and coordinate work with hired College contractors

Supports other Facilities Services management staff as may be required

Attendance and active participant in College's IMT Team

Incumbent must be available for, and respond to, call-ins during off hours and weekends as requested.

Prepares all project related contracts and documents for project initiation

Reviews, approves invoices, and tracks project budgets

Coordinates permitting and occupancy of all building projects with outside regulatory agencies

Requirements
REQUIRED:

- A Bachelor's degree or an equivalent combination of education and experience.

- Six years of progressively increasing experience in the area of project management, construction management, engineering, architecture, facilities management and/or related experience.

- Computer literacy in Windows based software environment.

- A valid California driver's license.

- Demonstrated sensitivity, knowledge, and an understanding of the diverse academic, socioeconomic, gender, cultural, disability, and ethnic backgrounds of the students we serve and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

- Must have general understanding of building and safety codes (California Building Code, California Title 24, Americans with Disabilities Act Guidelines, California State Fire Code, and Occupational Safety Code).

- Must possess the ability to interpret and develop architectural/engineering drawings and construction specifications

- Must be able to maintain cooperative working relationships with the internal and external community, local municipal agencies as well as regulatory agencies, construction inspectors, and architects/engineers

- Must have excellent oral and written communication skills as well as a demonstrated commitment to the principles of diversity and multiculturalism



PREFERRED:

- Graduate degree in related field

- Licensed Architect, or Licensed Engineer, or PMP Certification

- Highly organized, creative, and efficient

- Ability to work collaboratively, discern between, and respond to competing priorities with diplomacy and maturity

- Creative and Strategic problem solver

- Previous experience working in Higher Education

Other Requirements: (e.g. travel, weekend/evening work) Some evening and weekend work may be required based on project management needs as well as responding to campus emergencies.

Salary Description $135,000. - $145,000. / per year

To apply, visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/2693306


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