Coordinator, Institutional Effectiveness Program

Job ID: 276761
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Job Summary

The Institutional Effectiveness (IE) Program Coordinator provides coordination for assigned programs within the division, special projects, and other initiatives for IE processes, communications, and resources and for IE applications. Coordinates services and processes pertaining to accreditation, analytics, assessment, data governance, institutional reporting, integrated planning, program planning and evaluation, project management, and survey research.

Responsibilities

Duties include, but are not limited to:

COORDINATES SPECIAL PROJECTS AND INITIATIVES: Coordinates program activities within IE and with external stakeholders; Coordinates, plans, implements, and monitors projects and initiatives. Prepares documents and supporting materials (e.g., reports, timelines, charters, agendas, action minutes, decisions, etc.). Plans and executes logistics for major meetings and events. Manages mass communications about programs, projects, and processes. Serves as the first point of contact for customers for the program and various initiatives, operations, and activities within IE.

COORDINATES PROCESSES AND PROCEDURES: Manages standard operating procedures, including inventories, schedules, cycles, and status reports for regularly occurring processes. Coordinates training and maintains training materials. Prepares documents and supporting materials (e.g., graphical depictions, spreadsheets, templates, forms, etc.). Manages the documentation resulting from committees led and/or supported by IE; Updates websites published or managed by Institutional Effectiveness. Monitors, responds to, or routes correspondence from IE Resource email accounts.

MAINTAINS PROCEDURES FOR APPLICATIONS: Serves as the first point of contact for applications to customers and division staff. Develops and implements standard operating procedures for managing applications. Troubleshoots and escalates application problems and content errors. Produces basic reports and distributes them to appropriate parties. Manages access control and user permissions. Manages applications' web landing pages.

PROVIDES ASSISTANCE WITH DIVISION OPERATIONS: Organizes and maintains physical and technology resources in IE (e.g., Box, supplies). Assists with planning division meetings. Provides backup administrative support and office reception.

OTHER DUTIES: Performs other duties as assigned.

Required Qualifications

Master's degree from an accredited college or university in a related field of study and a minimum of 1 year experience in a related field.

OR

Bachelor's degree from an accredited college or university in a related field of study and a minimum of 3 years in a related field.

OR

Associate's degree from an accredited college or university in a related field of study and a minimum of 5 years experience in a related field.

Preferred Qualifications

Experience interacting with professionals from all backgrounds and levels; Demonstrated experience assisting with comprehensive, organizational-wide projects or processes; Demonstrated experience supporting a team or committee.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication.

Detail-oriented with strong organizational, prioritization, and customer service skills.

ABILITIES

Ability to maintain confidentiality.

Ability to manage multiple tasks and efforts.

Ability to adapt to changing priorities.

Ability to prioritize and manage conflicting deadlines

Ability to receive instructions across multiple communication methods

Ability to capture complex discussions and translate them into action items

Ability to perform basic statistical calculations (i.e., means, frequencies, etc.)

Ability to work independently, perform well under pressure, meet deadlines, and exercise good judgment.

Shift/Salary/Benefits

Shift: Days; Monday-Friday (work outside of normal business hours may be required)

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. \"Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.\"

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job ID: 276761

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=276761&PostingSeq=1

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