Residency Program Coord 2

Job ID: 272959
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

Job Posting Refresh

This position responsibility will be performed under the supervision of the Section Chief of the Children's Hospital of Georgia Emergency Department, Department Administrator, Administrative Services Director or Office Manager. This position supervises the Residency Program Specialist and manages and oversees the administrative support functions for the Pediatric Emergency Medicine Fellowship, EMS Fellowship, Ultrasound Fellowship, International Medicine Fellowship and Wilderness Medicine Fellowship. This position supports six fellowship directors, 10-15 fellows and performs a variety of administrative duties, including planning, budgeting, providing oversight to selection of program participants, and monitoring of participant progress.

Responsibilities

The responsibilities include, but are not limited to:

Manages the development, planning, and coordination of five fellowships: Pediatric Emergency Medicine Fellowship, EMS Fellowship, Ultrasound Fellowship, International Medicine Fellowship and Wilderness Medicine Fellowship.

Develops, organizes, and directs recruitment activities such as identifying eligible participants, extensive and overnight travel for interviewing/recruitment and educational trips, counsels participants on financial aid/loan deferral opportunities.

Administers and manages the policy implementation of all rules, regulations, and prescripts regulating educational programs. Reviews participants requirements such as, credentialing, licensure, FMG, and visa.

Ensures program accreditation with regard to compliance of potential participants with the criteria of corresponding organizations such as American College of Graduate Medical Education (ACGME), Residency Review Committee (RRC), Graduate Medical Education (GME), and HIPPA.

Develops program management systems to include curriculum and lecture scheduling. Develop, coordinate and plan annual educational program participant orientation, graduation, and extracurricular activities.

Supervises the Residency Program Specialist.

Manage coordination and authorization of educational program budgets and expenditures to include recruitment, coordination with Graduate Medical Education (GME), and coordination with other corresponding accounts such as RI, PPG, Foundation, P-card, etc. Reconcile all accounts and expenditures.

Manages evaluation system to include participant evaluation and grade reporting. Coordinates participant file maintenance. Monitors and counsels program participants when needed. Oversees administration of educational exams. Maintain informational database system for various reporting purposes and curriculum inventory.

Provide Administrative support to the Section Chief of the Children's Hospital of Georgia Emergency Department, 11 additional faculty, and 10-15 fellows. Maintains support for clinical sections and educational programs.

Coordinate and manage all Pediatric Emergency Medicine conferences and courses including PALS and EMS-C day.

All other duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university and 4 years Professional or Administrative experience to include minimum of 2 years of Educational Program experience or similar experience OR Associate's degree from an accredited college or university and 7 years Professional or Administrative experience to include minimum of 4 years of educational program experience or similar experience OR High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years Professional or Administrative experience to include minimum of 6 years of educational program experience or similar experience.

Knowledge, Skills, & Abilities

ABILITIES

Excellent interpersonal, written, and verbal communication skills. Proficient in Microsoft Office and other computer software/databases. Ability to learn PeopleSoft, multi-task, and work independently. Excellent customer service and phone etiquette, organizational, and time management skills. Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 9

Salary: Minimum $23.46/hour - $26.14/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 7/1/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. \"Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.\"

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=272959&PostingSeq=1

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