Job Function:

Minimum Education:

Minimum Experience:

Preferred Experience:

• Thorough ability to communicate with a wide variety of people in a precise and professional manner.
• Ability to manage both undergraduate and graduate students.
• Practice with diverse individuals, groups and/or communities.
• Ability to utilize university software.
• Ability to work autonomously and take initiative.
• Excellent problem-solving and organizational skills.
• Excellent communications skills.

Duties and Responsibilities:

• Process on-line student teaching applications, digital contracts, placement requests and transcripts for each student teacher; and send to school corporations accepting the placement of student teachers.
• Process confirmed placements of student teachers by updating the current Learning Management System (2024-25, Tk-20 and Excel); send written notification to all student teachers and classroom mentor teachers.
• Process student teaching placement requests denied by school corporations by sending all paperwork to the next appropriately identified school corporation; update database to reflect this change.
• Process assignment changes requested by student teacher and/or university supervisors and approved by the OTES-CP leadership includes send written notification of change to classroom mentor teachers, principals, superintendents, and student teachers
• Communicate and advise student teachers, principals, superintendents, classroom mentor teachers, and university supervisors regarding all student teaching placement inquiries, details, and follow-up.
• Promote student teaching placements and serve as a primary contact for students, Ball State employees, and schools regarding status.
• Update and maintain student files, both paper and digital.
• Participate in student teaching application meetings, introduction to student teaching workshops, student teaching orientation, and meetings pertaining to Germany, Aldine, IU Global Gateway, the Indiana Department of Education, and other student teaching opportunities. A limited number of meetings may be conducted after normal business hours to accommodate student schedules.
• Provide support related to student teaching for university supervisors and OTES-CP leadership. This includes generated reports and the status of current placements.
• Use Tk20/Excel/database to provide data for weekly, quarterly, and annual reports on student teaching placements and other reporting needs as approved by the Director of OTES-CP.
• Support the honorarium process and the Office Coordinator for the payment of classroom mentor teachers.
• Support the course transfer process, the Office Coordinator, and scheduling specialists in determining the appropriate classes and credit hours for each individual student.
• Assign and review work, orient and train student employees, make recommendations in areas related to supervision, including but not limited to interviewing and selection, discipline, performance appraisal and training.
• Perform other related duties as assigned.
• Assist student employees as needed; walk-in clients, and phone calls.
• Maintain regular and predictable attendance.
• Build and maintain collaborative relationships with district and school office staff.