Administrative Assistant 2
Job ID: 278996
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
This position provides administrative support to the division of Nephrology faculty, APPs, Business Manager and fellows. This position serves as the fellowship coordinator for Nephrology, TRP manager for the department and liaison for our dialysis and prison contracts. This position provides support for the division of Nephrology and assist with day-to-day tasks.
Responsibilities
Responsibilities include, but are not limited to:
ADMINISTRATIVE: Division Chief support & Rheum Faculty Support: calendar management; assist and prepare correspondence, evaluations, and assist with recruitment; responsible for answer phones, PowerPoint, assisting and directing visitors. Prepare and submit curriculum inventory, observership paperwork, and coordinating rotation of residents and students. Responsible for travel coordination, clinic cancelation paperwork (AU and GCC), as well as responsible for answering phones and providing customer service. Responsible for call schedule and Qgenda Management. 7 faculty and 5 fellows. Assist with OPPE management for Rheum Faculty as well as Faculty Evaluations (PACT system).
GRANT COORDINATOR: grant coordinator for Rheumatology Research. Responsible for working with Business Manager and Rheum faculty for grant submission (Pre-Award). Monitor grant funding with oversight from Business Manager. Rheum Research Foundation, NIH, DOD grants. (R01, R21, &KO8 submissions).
POST AWARD: Work with business manager to monitor grant funding and subcontracts. Arrange CLUB meetings with multiple subcontracts. Arrange CLUB travel for ASBMR, NIH & TBN). Coordinate CLUB Activities. Assist with Dept of Defense grant- arrange meetings with CTO office & PI as well as data analyst.
FELLOWSHIP COORDINATOR: Creates and maintains schedule for incoming Nephrology applicant interviews. Pre-screens Rheum applicants via ERAS software for possible interview eligibility. Responsible for all stages of interview invitations and scheduling. Coordinates with Program Director to create Match List for submission. Receives and responds to email, phone and other inquiries for fellowship. Interacts with individuals eligible for post- match recruitment. Manages onboarding process for new Rheum fellows. One45/New Innovations- manages all aspects of evaluation process for Rheum fellows and maintenance of duty hours records for both Wellstar & VA. Manages all fellow record needs for ACGME reaccreditation. Responds to requests for fellow verification from hospitals, licensing boards, etc. Plans events, graduation - manages conference schedule for faculty speakers.
OTHER DUTIES: Assist faculty and fellows with publications (12-15 per year). Responsible for EndNote Applications. Webpage management for Rheumatology & other duties as assigned. Perform all other job-related duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field and four years of progressively responsible experience in administrative support positions;
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years' of directly applicable experience.
Knowledge, Skills, & Abilities
Excellent interpersonal, written, and verbal communication skills

Shift/Salary/Benefits
Shift: Days; Monday - Friday
Pay Band: B5
Salary Minimum: $17.88 - Midpoint: $21.92
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 278996
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=278996&PostingSeq=1
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