POSITION SUMMARY:

The payroll coordinator is responsible for the accurate and timely processing of payroll and related functions for all employees. This role ensures compliance with federal, state and local laws and organizational policies. The Payroll Coordinator works closely with HR and Finance teams to maintain accurate payroll records, resolve discrepancies, and provide excellent service to employees.



ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll Processing:

Process semi monthly payroll ensuring accuracy and timeliness.
Review timekeeping records for completeness and compliance.
Verify accuracy of payroll data, including wages, deductions, and tax withholdings.
Compliance and Reporting:

Ensure payroll practices comply with federal, state and local laws.
Prepare and submit tax filings, including W-2, 941 and other relevant reports.
Maintain accurate records for audits and reporting purposes.
Ensures payroll function is always audit ready.
Employee Support:

Respond to payroll-related inquiries and resolve employee concerns.
Educate employees on payroll processes and timelines.
Work with HR on timely and accurate communication to employees and managers regarding payroll related deadlines and process updates.
Collaboration and Coordination:

Work with HR to ensure employee data (e.g., new hires, terminations, and changes) is accurate and updated.
Collaborate with Finance to reconcile payroll accounts and prepare reports.
Perform monthly and quarterly reconciliations to ensure payroll accuracy and compliance.
System Maintenance:

Assist in maintaining and updating payroll and Ellucian systems.
Test System upgrades and new implementations between Ellucian and ADP.
Other Duties:

Identify and recommend process improvements to enhance efficiency.
Support special projects and initiatives as needed.


MINIMUM QUALIFICATIONS:

Bachelor’s degree in business, Accounting, Finance, HR, or related field.

Minimum of 2-3 years in payroll processing or a related role.

Experience working with processing payroll in relevant payroll systems (e.g., ADP payroll processing is preferred, Workday, Paycom, etc.)

Proficiency in Microsoft Office, particularly Excel.

Excellent organizational and time management skills.

Strong attention to detail and problem-solving abilities.

Effective communication and interpersonal skills.

Familiarity with federal and state labor laws; including FLSA and tax regulations.