Program Manager 1 - MCG Academic Affairs
Job ID: 283942
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
The Program Manager will assist in the development and sustainability of an Peach State PGY-Pathway. Lastly, they will provide administrative support for the Assistant Dean for Curriculum-PGY-1 Pathway.
Responsibilities
The responsibilities include, but are not limited to:
Provide Operations and Programming Support for the MCG 3+ PGY-1. Duties involved include:

• Coordination of 3+ PGY-1 Pathway related meetings (reserving rooms, sending meeting invitations, ordering food).
• This typically includes two 'Introduction to Pathways' meetings in the fall, 4-5 monthly meetings for the PGY-1 Pathway Interest Group from October-March, and a Peach State Scholars social in the early 2^nd semester (Jan-Feb) but is subject to change.
• Coordination of quarterly 3+ PGY-1 Pathway Leadership Committee meetings and keeping of meeting minutes.
• Assisting with coordination of student schedules for Career Paths weeks in collaboration with residency programs, regional campuses, and specified community sites. Securing AHEC housing if needed and facilitating the completion of any necessary credentialing paperwork for these shadowing experiences.
• Collection ad tracking of Pathway applications.
• Coordination of 3+ PGY-1 Pathway interviews (interview with designated program director and panel interview with selected faculty), collection and distribution of interview evaluations.
• Coordination of Pathway selection committee meeting to review applicants and make acceptance decisions.
• Sending out required contracts and forms to newly accepted students and collecting completed documents.
• Assisting students with line of credit applications and collaboration with Georgi's Own Credit Union or other designated financial institutions to secure each student's proof of alternate financing.
• Planning the annual Pinning Ceremony for newly accepted Peach State Scholars (summer of Year 2) in collaboration with the Office of Philanthropy and Alumnae Engagement, the Office of Government Relations, and the MCG Foundation.
• Assisting students with clinical curriculum coordination (clerkship and enrichment schedules) in collaboration with Curriculum Office and regional campus leadership.
• Assisting with coordination of students longitudinal experience schedules (weekly half days with declared residency programs during the clerkship phase).
• Communicating any student pathway changes to the Registrar and Financial Aid Offices.
• Sending out student evaluations (Program Evaluation of Performance) to residency programs and tracking for completion.
• Communicating with the GME office, residency program directors, and students to ensure correct NRMP program codes are in place prior to the match.
• Sending our annual evaluations of Peach State Scholars during residency.
• Tracking of Peach State Scholars alumnae following residency to verify fulfillment of service commitment.
• Coordination with the Office of Admissions to schedule webinars and/or meetings with applicants signaling interest in 3+ OGY-1 Pathway.
• Other duties as assigned by the Assistant Dean for Curriculum; PGY-1 Pathway to support established goals.

Provide support for Development of Affiliations with Community-based Residency Programs. Duties involved include:

• Assisting students with travel documents to cover visits to regional campuses to visit community-based residency programs.
• Assisting with coordination of travel and shadowing experiences with community-based residency programs on regional campuses, including securing AHEC housing if needed and facilitating the completion of any necessary credentialing paperwork for these shadowing experiences.
• Coordination of 3+ PGY-1 Pathway interviews for students applying to community-based residency programs on regional campuses, and collection and distribution of interview evaluations.
• Sending out student evaluations (Program Evaluation of Performance) to community-based residency programs and tracking completion.
• Communicating with the community-based residency program directors and students to ensure correct NRMP program codes are in place prior to the match.
• Coordination with the Office of Admissions on evaluation of regional campus-accepted students for early acceptance to the 3+ PGY-1 Pathway for community-based residency programs.
• Other duties as assigned by the Assistant Dean for Curriculum: PGY-1 Pathway to support established goals.

Provide administrative support for the Assistant Dean for Curriculum: PGY-1 Pathways in the following ways:

• Assist in the day-to-day operations and ongoing programming.
• Complete documentation related to requests including travel, purchase orders, and reimbursement as directed by the Office of Academic Affairs Operations Office.
• Maintain the budget for the 3+ PGY-1 Pathway.

Required Qualifications
Associate's degree or completion of 2 or more years of education from an accredited college or university and a minimum of 6 years of applicable experience to include at least 3 years in an academic setting.
Knowledge, Skills, & Abilities
Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills
Proficiency with Microsoft Office and other computer software/databases.
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.
Ability to effectively interact in person and by email with prospective/ current students, parents, faculty, staff and administration.
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: 7
Salary: $20.29 - $25.34/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 4/2/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.
Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=283942&PostingSeq=1
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