Business Manager 1- MCG Immunology Center of Georgia
Job ID: 284630
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Immunology Center of Georgia (IMMCG) represents a new initiative by the Medical College of Georgia at Augusta University to leverage the ability of the immune system to combat disease. The IMMCG will accomplish this by assembling teams of biomedical researchers with strong records of scientific innovation and technological development. The IMMCG will be co-directed by world-class immunologists Drs. Catherine `Lynn' Hedrick and Klaus Ley, both of whom have made major discoveries linking immune cells to specific mechanisms of disease. The goal of the IMMCG is to produce novel and effective treatments for conditions that heavily impact the communities of Georgia and the United States. The new center is aggressively recruiting faculty and staff to lead projects focused on cardiovascular disease, obesity and metabolic disorders, autoimmune and infectious disease, neurodegenerative disease and cancer.
Job Summary
This position will report to the Department Administrator. The position assists the Administrator in conducting the administrative, financial, and educational missions of IMMCG. The individual will assist the Administrator with managerial planning and administration of finances, facilities, and the review and implementation of departmental and institutional policies and procedures. Responsible for maintaining and reporting the Department Administrator and financial data. This position will provide direct supervision and assist in staff oversight.
Responsibilities
Responsibilities to include but not limited to:
Business Planning
Assist, manage, and help oversee the business planning for IMMCG, monitoring accounts for progress toward agreed upon allocated funding resources and submitting changes needed to correct allocations. Assist in preparation of original budget planning. Compile the data and utilize data to build the projection worksheets for the upcoming fiscal year. Analyze the data to determine if P.I.'s will meet or exceed their allocations. Ensure that all faculty, staff, and students are assigned to correct dist. by entering ePARs as needed. Assist and manage all personnel and non-personnel budgets throughout the year. Approve requests related to purchases. Work with MCG Financial Operations to monitor expenditures and ensure proper allocation of funds throughout the budget year. Assist with establishment of various accounts with the MCG, AUMA, and Foundations providing monthly oversight. Verify monthly that expenditures and accounts are accurate, funds are allocated appropriately. Submit ePAR transactions to correct any salary distribution discrepancies to ensure compliance with policies and procedures. Prepare budget analysis, compile and report statistical data to the Administrator and the MCG Operations Fin Dir. and manager. Review and authorize proposed grant and state budgets.
P-card authorization
P-Card Authorizer for IMMCG. Responsible for approval of purchases for all P-Card employees within IMMCG. Responsible for initiating and submitting payments for approved purchases, shipping, conference registrations, and ensuring that all purchases are in compliance with State and institutional requirements. Maintains receipts and invoices for p-card purchases. Reconciles Bank of America statement with purchase receipts and submits to the Department Administrator for signature and audit as needed. Maintains P-Card purchase records and bank statements.
Travel
Oversee all Travel Authorizations and Travel Expense Statements ensuring all state policies are adhered to; must stay current on all new policies and procedures and communicate to faculty and staff.
Processes all service agreements/reimbursements for weekly External Seminar Speakers and ongoing Faculty Recruitment activities.
Training & Compliance
Overseees Center compliance with Augusta University policies and procedures on all lab orders, IDRs, P-Card purchases, Check Requests and any other expenses.
Educates departmental faculty, students and staff on Augusta University policies and procedures regarding eShop and P-Card usage via hands-on training sessions.
Effort & time
Assists with Effort Reporting, Timekeeping/Payroll, Inventory (Computer and Capital Asset) and Budget duties for IMMCG. Position is the sole backup support person for the Department Administrator.
Supervision
Provide direct supervision to Administration Assistant staff.
Other
All other duties as assigned.
Required Qualifications
Bachelor's degree from an accredited College or University in Business or related discipline and two years of administrative and management experience.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written, and verbal communication skills.


ABILITIES
Ability to maintain confidentiality.
Shift/Salary/Benefits
Shift: Days; Monday - Friday (Work outside of normal business hours may be required).
Salary: $62,300-$75,000 annually.
Pay Band: B12
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search for Job ID: 284630.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=284630&PostingSeq=1
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